DocuWare Cloud
AP Invoice Processing
DocuWare for Invoice Processing completely automates your invoice process, from data capture to approval to generating a transaction record for posting directly to your accounting or ERP system. It combines modern process expertise with our zero-compromise cloud and mobile applications to eliminate the waste of manual processes and refocus your team on strategic, profit-driving projects.
Now you can:
- Automatically digitize and read incoming invoices and match them to purchase orders
- Approve workflows to accelerate the process based on your business rules
- Review and approve invoices via any mobile device
- Record approved and GL coded invoices back to your accounting or ERP system through a simple export process
- Maintain a secure, organized, and searchable invoice archive for audits and budget planning
HR Employee Records Management
Your HR team can no longer afford the cost drain, security risks, and wasted time of the scattered employee records and error-prone manual processes. Your needs are clear: eliminate paper and disorganized shared drives. Get rid of long email chains and constant status inquiries. Move records into a secure environment to protect employees and your organization.
DocuWare for Employee Management digitizes, centralizes, and organizes employees’ HR documents within a secure, searchable repository. Within the DocuWare solution, HR teams can use ready-to-go digital workflows and web forms for applicant tracking, hiring, onboarding, performance reviews, and time-off request management.
Now you can:
- Connect all team members involved in candidate selection within a unified, digitized process
- Capture employee onboarding information once and automatically populate other required forms
- Automate onboarding tasks and organize all documents for new hires
- Monitor your performance appraisal timeline with automatic notifications
- Secure employee files in an encrypted repository and protect them with controlled access rights
- Satisfy employee privacy and regulatory requirements
- Improve employee engagement and retention
Contracts & Sales Proposals
With pre-sales product information, reviews, and comparative analysis available online, customers typically engage your sales when they’re moving toward a decision. You need to move fast and effectively. That means anytime-access to critical information and seamless processes for outstanding customer experiences.
Picture this:
- No filing cabinets
- No lost documents
- No wasted time
- No money spent on pre-printed paper forms
- More square footage dedicated to customers
- Improved cash flow
- More pre-payment discounts
Warehouse / Shipping & Receiving
The fierce efficiency war in the logistics and freight transportation industry is fought on the road, by train, cargo ship, and in the air. Fast, secure, and flexible document management from DocuWare is a real competitive advantage. Drive new cost and time savings in the processes at the heart of your company and customers.
Productivity and collaboration
- Digitize paper records like air waybills, freight manifests/loading lists, CMR waybills for truck transports, along with load-ing lists and customs declarations and instantly re-trieve them to exchange information easily and securely
- Integrate document management capabilities with your other business software to increase the value of your current technology
- Increase your ability to monitor and track the supply chain locally and internationally
Security and compliance
- Restrict unauthorized viewing of confidential doc-uments and develop guidelines to protect the pri-vacy of company and customer data
- Prove compliance with diverse domestic and multi-national trade regulations
- Counter cyberthreats with state-of-the-art encryp-tion of data, documents, and online communication
IT and future-readiness
- Implement a user-friendly solution that flexes with the needs of multiple departments without adding work for your IT team
- Save significant budget on hardware and IT time
- Protect against cybersecurity threats and natural disasters with a fail-safe disaster recovery plan
DocuSign
Sign documents with an electronic signature and ensure the authenticity of important business information. With a qualified electronic signature, your documents are legally binding and meet current security requirements.
In the modern office, electronic signatures are now a normal part of day-to-day business. This is a good thing: electronic signatures (sometimes called "digital signatures") reduce paper usage and simplify your secure document workflow.
DocuWare Signature Service ensures that your documents are digitally signed by a verified Trust Service Provider.
DocuWare Signature Service offers your business maximum speed and flexibility with digital signatures:
- Integrate external signature providers such as Validated ID or DocuSign seamlessly into a DocuWare workflow. Documents are automatically transferred between DocuWare and the Trust Service Provider, and employees are notified when a document is available for signing.
- Collect the electronic signatures for a document from all relevant employees right from one workflow.
- Select advanced or qualified security levels for the signature according to your requirements.
- Store the certificates for a signature centrally with the external service provider so that they can be retrieved at any time.
- Save the document with the signature in an audit-proof manner in the archive.
