Tips to choose the right conference room technology for your team

Today's business environment is becoming more and more reliant on remote workers and a global workforce. This reality makes the need for efficient and reliable conferencing technology even more important. Take a look at these tips before you start outfitting your conference room.

Be sure to understand the company's needs completely before beginning the search for specific equipment.

When an IT team is able to take the time to review staff requirements prior to outfitting the conference room, the likelihood of success is much greater. It's always easier to meet staff members' needs when you have a strong understanding of their needs!

Make use of time and frustration-saving technological devices that make everyone's life easier.

Integrated calendars that include technology requests/needs that operate in real-time are a must-have. This technology allows meeting-goers to verify that the conference room they are booking has the equipment they need for a successful meeting. A platform that allows room users to report IT issues within the same interface can help the team address issues before they become major headaches.

Go with cloud-friendly equipment

When you are equipping your conference room you'll need to procure technology like overhead projectors, printer(s), any necessary cables, speakers, and remote controls. Many companies are opting to include a dedicated computer in their conference rooms, allowing meeting hosts to simply bring their USB drive or access their presentations remotely. Utilizing equipment that allows for remote cloud access creates a more user-friendly experience and can also help save time. Include robust security measures, both for the physical equipment and data security.

If you are feeling overwhelmed with the prospect of equipping your conference room, give GCOP a call today! Our team is here to help you get the right conference room technology for you and your team.